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Proposal Guidelines

[Instructions thanks to Jane Turner]

Suzaku AO-1 Phase-2 (budget)

Essentials PROPOSAL DEADLINE: 2006, Monday June 26 16:30 EST UMBC PAPERWORK DEADLINE: 2006 June 19 13:00 EST Instructions at GSFC. Also see see their Notes on Proposals and Planning Tools where it is noted Investigators with priority C targets or targets-of-opportunities (TOOs) are also invited to submit a Stage 2 proposal by the June 26, 2006, deadline. Even though these observations may or may not be carried out, the stage 2 proposals for C targets and TOOs will be reviewed alongside those for A and B targets. Specifics The following steps should be completed as early as possible to avoid the last-minute panics.. Some details are valid for this AO only.... NSPIRES-stuff NONE: since the science proposals were not submitted via NSPIRES, the budgets couldn't be done in NSPIRES either. Instead, you will find you need to join the AKBAR system to use RPS to submit your Suzaku budget (see below) RPS/AKBAR-stuff Join the AKBAR database (If not already a member) tick the Suzaku Budget RPS box and then fill out your email address to sent an "invitation" to join AKBAR. Cut/paste the URL in the invitation to get a form where you can enter your details and become an AKBAR user. If you are already an AKBAR user (from the XMM budget round) then log in to AKBAR. Log into AKBAR click on the My AKBAR link, and then the "join or leave open AKBAR groups" link, and then join the Suzaku group Then you can "submit a new proposal", this link brings up the usual RPS cover and budget pages to fill out online, saving and verifying as usual. Complete the RPS Forms as follows: Cover Form enter standard details The 5-digit Suzaku proposal number must be included in the Cover page. The form: JCA members: should put JCA as the Department should select University of Maryland (Baltimore County) from the pull-down institution menu can list their GSFC telephone & Fax numbers General Form For UMBC (details) Zip+4: 21250-0001 Cong.Dist: MD 7th Main Grant Form Admin.Name: Margarita Cardona Admin.Auth: Grants Manager, OSP Instit: UMBC and for the numbers... use 30% fringe benefits use 31.2K salary+fringe for Grad. students (new Dept. rules) ask me if you have questions of what items can be charged through the JCA use 30% Overhead (F+A) on total Note a requirement to itemize equipment over $500 Verify, and print (e.g. using the "postscript" button to make a .ps version) & sign forms BUT DO NOT SUBMIT YET (these are part of the package you will need to send to Ian prior to the above UMBC Paperwork deadline, and which he will pass onto OSP for the institutional signatures....See below) AGAIN - DO NOT SUBMIT the RPS forms until you receive an OK from UMBC! Other NASA-stuff You also need... a written budget justification a "Current/pending Grant Summary" there is an official template form for this here DO NOT ATTACH THE ORIGINAL SCIENCE PROPOSAL JCA/UMBC-stuff Prior to the above UMBC Paperwork deadline, you need to send Ian the following for review: Your signed RPS/AKBAR forms Your written budget justification Your "Current/pending Grant Summary" A completed OSP Routing Form No special instructions: see UMBC Routing Form Guidelines For Q-3: Sponsor: NASA Sec/Div: Code 662 Address: Suzaku GOF, Rm250, Bldg 2, NASA/GSFC City: Greenbelt State: MD Zip: 20771-0001 Phone: 1-301-286-6066 For Q-10 use: Start Date: 04/01/06 End Date: 03/31/08 (to cover the entire AO +1yr)

Ultimately one needs to submit the RPS electronics forms, and make 10 hardcopies of the set of RPS forms, plus budget justification plus Current \& Pending forms (plus other optional forms, as required, see GOF guidelines).

To conserve paper, proposals should be printed double-sided. Ten (10) hard copies of the budget proposal are due at the following not later than 4:30pm EDT on 26 June 2006 to Suzaku Cycle 1 Stage 2 Proposals, Bldg 2, Rm 250, Code 662, NASA/Goddard Space Flight Center, Greenbelt, MD 20771