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Proposal Guidelines

[Instructions thanks to Jane Turner]

XMM AO-5 Phase-2 (budget)

Essentials PROPOSAL DEADLINE: 2006 Mar 17 16:30 EST UMBC PAPERWORK DEADLINE: 2006 Mar 06 17:00 EST Instructions at GSFC. In particular, see their ABC Guide to the AO-5 Budget proceedures(!) Specifics The following steps should be completed as early as possible to avoid the last-minute panics.. Some details are valid for this AO only.... NSPIRES-stuff NONE: since the science proposals were not submitted via NSPIRES, the budgets couldn't be done in NSPIRES either. Instead, you will find you need to join the AKBAR system to use RPS to submit your XMM budget (see below) RPS/AKBAR-stuff Join the AKBAR database (If not already a member) tick the XMM-Newton Budget RPS (XMMBUDGET) box (the only option at this time) and then fill out your email address to sent an "invitation" to join AKBAR. Cut/paste the URL in the invitation to get a form where you can enter your details and become an AKBAR user. The form: Fill out user ID and password that you wish to use on AKBAR fill out your personal information JCA members: should put JCA as the Department should select University of Maryland (Baltimore County) from the pull-down institution menu can list their GSFC telephone & Fax numbers can leave the GPG/OpenPGP Key Fingerprint blank (unless using a purely email version of RPS instead of the web-form version). Log into AKBAR click on the XMMBUDGET link, and complete the RPS Forms as follows: Cover Form enter standard details General Form For UMBC (details) Zip+4: 21250-0001 Cong.Dist: MD 7th Main Grant Form Admin.Name: Margarita Cardona Admin.Auth: Grants Manager, OSP Instit: UMBC and for the numbers... use 30% fringe benefits use 31.2K salary+fringe for Grad. students (new Dept. rules) ask me if you have questions of what items can be charged through the JCA use 30% Overhead (F+A) on total Verify, and print & sign forms (these are part of the package you will need to send to me prior to the above UMBC Paperwork deadline, and which I will pass onto OSP for the institutional signatures....See below) Note: The printed versions of the forms will list many items as NR. This is OK/correct (and for privacy reasons during the review process). However we (UMBC) will need to see the detailed values of course. Thus you should add an additional sheet listing the values for all items. DO NOT SUBMIT the RPS forms until you receive an OK from UMBC! Other NASA-stuff You also need... a written budget justification a "Current/pending Grant Summary" using either the official form, or your own format a copy of the original science proposal JCA/UMBC-stuff Prior to the above UMBC Paperwork deadline, you need to send me the following for review: The signed RPS/AKBAR forms A separate sheet listing the amounts you entered into the RPS system for each item (where there RPS wrote a NR) Your written budget justification Your "Current/pending Grant Summary" (using either the official form, or your own format) A copy of the original science proposal A completed OSP Routing Form No special instructions: see UMBC Routing Form Guidelines For Q-3: Sponsor: NASA Sec/Div: Code 662 Address: XMM GOF, Rm250, Bldg 2, NASA/GSFC City: Greenbelt State: MD Zip: 20771-0001 Phone: 1-301-286-6066 For Q-10 use: Start Date: 04/01/06 End Date: 03/31/08 (to cover the entire AO +1yr)